Faculty Resources > FAQ

Where can I Store Course Recordings and Other Large Media Files?

Do not store course recordings or large media files in the Canvas course files directory.  A semester’s worth of audio and video recordings could surpass the course storage space allotment. Each Canvas course has up to 10,000 MB (10GB) of storage space in Canvas. 

Zoom

Zoom is is a web conferencing tool that provides a platform to conduct live online conferences, presentations, lectures, and meetings. Use Zoom Cloud to record your course meetings and share with students in Canvas.
Every meeting host can record their meeting to Zoom Cloud. After the meeting, the host will receive an email with a playback link to their recording. Instructors can choose to share the Zoom Cloud playback link with students by posting it in a Canvas course. Playback links can be viewed by anyone, so if a recording contains sensitive information or any FERPA related data, such as grades, it should NOT be shared from a link to the Zoom Cloud recordings. Recordings are also transferred automatically into Panopto (Starting mid-March 2020).

Sharing Zoom Cloud recordings with students using Panopto requires the instructor to 1) enable Panopto in their Canvas course; and then 2) move the Zoom Cloud recordings into the correct course folder. If instructors cannot find their Zoom Cloud recordings in Panopto, please ask the Panopto administrators (panopto@georgetown.edu) for assistance.

Panopto

Panopto is a lecture capture and streaming service designed for asynchronous media playback. Use Panopto to record your computer audio, video and desktop display; access and share Zoom Cloud recordings; and upload and share large media files from your computer. 

Instructors will need to first enable Panopto in their Canvas course before they can access its features. Playback links can are only viewable by students in the course. Use Panopto to upload large media files or Zoom recordings that were saved locally on a computer. Panopto offers unlimited storage and media can be copied into other courses in Canvas.

ShareStream

ShareStream is a media streaming service designed to store and deliver audio and video content. Use ShareStream to upload and deliver media files into Canvas.

Instructors will need to first enable ShareStream in their course before they can upload and share media with students. Playback links added in Canvas are only viewable by students in the course. Use ShareStream to upload large media files or Zoom recordings that were saved locally on a computer. ShareStream offers unlimited storage and media can be copied to other courses in Canvas.

Google Drive and Box

Georgetown users have accounts with unlimited storage in these platforms. We do not recommend this option for reasons of student (and instructor!) privacy. 

By default, students can download the recordings instead of just streaming them, so if a recording contains sensitive information or any FERPA related data, such as grades, it should NOT be shared from Google Drive or Box. You can tailor Drive and Box settings so that media files are not downloadable. To share recordings and large media files, instructors have to enter every individual student’s NetID to share to a whole class, or otherwise make the recording accessible to everyone at Georgetown.

YouTube

Instructors can use their Georgetown Google account to upload course recordings in YouTube and share them with the class. This option is relatively easy if you intend to allow your recordings to be seen by the general public. However, we do not recommend this option for reasons of student (and instructor!) privacy. 

By default, videos can be viewed by anyone, so if a recording contains sensitive information or any FERPA related data, such as grades, it should NOT be shared on YouTube. You can tailor YouTube settings so that the videos are not easy to find by the general public.